Howard's IRS and the Law Blog

If you owe the IRS back taxes, the IRS is required to give you a 30 day notice before they can start to levy and seize your property.  This warning of levy action is required by law (Section 6330 of the Internal Revenue Code).

The final IRS warning letter will have the words “Final Notice of Intent to Levy” at the top.  After the final notice is issued, you have the right to request an IRS appeals conference that will enable you to stop and dispute the intended collection actions.

But there are three situations when the IRS can go straight after your property without giving you warning or notice first.

So be careful, and here are the times the IRS can catch you by surprise:

1.     Jeopardy levy.  If the IRS has reason to believe that your actions are putting collection of the tax in jeopardy, they do not have to give you warning before levying.  IRS collections are in jeopardy if assets are being moved out of the United States, being concealed, dissipated or transfered to third parties.  The immediate harm that can be caused by these actions gives the IRS the ability to seize without first giving you notice.

2.    State tax refund levy.  If you owe the IRS but have a state income tax refund, the IRS can take it without first providing you notice.

3.    Disqualified employment tax levy.   This can happen to you if you are “pyramiding” employment tax liabilities.  Pyramiding occurs when a business repeatedly fails to pay to the IRS its employee tax withholdings, using the funds instead for cash flow purposes during times of distress.  The IRS takes this very seriously, and Congress agreed, carving out an exception to the ordinary requirement of notice before levy and seizure.

A disqualified employment tax levy would come into play if the IRS sent you a Final Notice of Intent to Levy to collect an older tax period for which you requested a collection appeals hearing.  If, during the two years since your appeal, you pyramided taxes and have new employment tax debts, the IRS could levy the new tax period without notice.

Putting these exceptions aside, bear in mind that once the IRS issues the final notice notice of intent to levy for a tax period, they do not have to do it again.  So it is important to know where you are in the IRS collection system.  You can be surprised by an IRS levy even if the three exceptions to notice do not apply if you are not careful in responding to your IRS notices.

I was recently interviewed by a journalist for a story about the hardships of having the IRS levy a retiree’s social security benefits.

The reporter, who is courteous and professional, would like to speak to anyone who has been affected by the IRS taking their social security.  

If you would be interested in talking to this reporter, please email me at howard@voorheeslevy.com and I’ll put you in touch with her for the story.

For more on the problems presented by IRS social security levies, see my prior post “IRS levies on social security levies – enforced collection on those who can least afford it.”

If you are considering an offer in compromise with the IRS, the amount of money you make can play a crucial role in your settlement.

In an offer in compromise, the IRS will take what you earn, subtract what you spend (provided it is within government allowances) and arrive out how much money you have every month to repay them. This is your cash flow.

The IRS will then plug your cash flow into a formula they use to arrive at part of the settlement value of your case.  The minimum formula the IRS uses is your cash flow multiplied by a factor of 48.

By example, if the IRS finds $100 of cash flow, your settlement value will be at least $4,800 ($100 x 48).

The lesson is clear:   Every dollar the IRS calculates you make can increase your settlement.

Since every dollar counts, here are a few tips on making sure the IRS gets your income right in an offer in compromise:

(1) If you are self-employed and run your own small business, the IRS will require a profit and loss statement showing your businesses income and operating expenses.

Make sure you submit a profit and loss statement that is indicative of your true earnings.  For example, if you operate a lawn care business, submitting a financial statement in August may overstate your overall income.  Very few businesses have income that is the same month to month.

I always request my small business clients to put together a monthly profit and loss statement for the prior 12-18 months, if possible.  This allows me to review monthly profit variations to arrive at which timeframe best represents income for the compromise.  It can be three months, six months, or a year – it all depends on the business cycle.

It is extremely important for self-employed business owners to make the correct income disclosures and pick the right profit and loss timeframe.  To do otherwise could result in an IRS compromise valuation that overstates income – and that means a higher settlement value for you.

(2)    If you are employed and have taxes withheld from your income, the IRS will generally want to see your last three month’s paystubs.  Presume that the IRS will use this very limited window of time to determine your income.

This can present a problem if your income varies and the last three months overstates what you make.   For example, if you just had a big commission month that is not representative of your overall income, three months could make you look like you earn more than you really do.

Submitting the last three months just because the IRS asked for it would not reflect your reality.  Even worse, it could lead to an overstatement of your cash flow and increase your settlement.

If your wages vary month to month, you have two choices:  First, you could submit a longer time frame of income history to the IRS.  The IRS may ask for three months, but do not be shy in providing more to prove your true income.  A second option is to wait to file the offer until your income evens out, making sure you submit the compromise and your pay verification when your income supports your reality.

Whether you own your own business or are employed for wages, make sure you understand how the IRS will likely view your income before plunging into an offer in compromise.

If you owe the IRS back taxes, it is not always enough to just be “right” when negotiating with the government.

You need to be right, but you also need to be in the right place and working with the right IRS person.  This increases the likelihood of a fair and impartial review of your case.

Getting to the right place with the right person is accomplished by requesting an IRS collection due process appeal.

The benefits of collection due process appeals are significant and should be considered in every IRS collection case.  Here they are:

1)     An IRS collection due process appeal places the resolution of your case in the hands of an IRS appeals officer, not a collections representative.

2)     IRS appeals officers are trained to settle cases; IRS collection representatives are trained to enforce collection laws. Settle your case with a settlement officer.

3)     You could have a have a face to face, personal meeting with an IRS appeals officer in your city to resolve your case.  This is a much preferred alternative to negotiating with the impersonal and distant IRS Automated Collection System, where every time you call you will talk to somebody different and never have a meeting.

4)     Collection due process appeals protects your assets while you negotiate a solution.  In most cases, the filing of the appeal stops the IRS from collecting until it is resolved.  This evens the playing field and protects your assets while you negotiate.

5)     If you cannot reach a resolution with IRS appeals, you have the right to have a Tax Court judge decide your case after the appeal is closed.  This is not available if you negotiate with the IRS through normal collection channels (i.e., ACS, Revenue Officer).

If you are considering an offer in compromise, know that a collection due process appeal is the only way to have anyone outside the IRS review the offer if it is denied.

You are eligible for a collection due process appeals if you have received an IRS Final Notice of Intent to Levy.  Your appeal request should be filed within 30 days from when the IRS sends you the notice of intent to levy.  If more than 30 days has lapsed since the IRS sent you the notice of intent to levy, the IRS will still allow you additional time – up to one year – to file your appeal and be heard, but you will not be able to take your case to Tax Court if you disagree with appeals.

Take the IRS collection machinery down to a one on one, personalized level. Collection due process appeals do that, and in most cases allow you to negotiate without the risk of enforced collection.

Chapter 7 bankruptcy is a powerful tool when facing the IRS – it can eliminate an entire tax liability if properly done. 

To help with your understanding of how a Chapter 7 bankruptcy can help you end an IRS problem, here is a step by step guide.  Hopefully, it will make the process a  little less intimidating.

Step 1.     Have you filed a tax return? If you have not filed a return, or if the IRS filed a an estimated return for you (substite for return), you are not eligible for a Chapter 7 tax discharge.  An original return must first be on record with the IRS. 

Step 2.    If you have filed a return, how long has it been?  Bankruptcy law requires that two years pass between when you filed your return and start your bankruptcy to discharge taxes.

Step 3.    When were your tax returns required to be filed with the IRS?  Bankruptcy law also requires that three years pass from the due date of the return, including extensions, and the start of your bankruptcy.

Step 4.    Have you done anything to extend the timing rules of Steps 2 and 3?  Be careful in making a move that will cause you to wait longer to qualify for filing bankruptcy on the IRS.  If you were involved in a timely filed collection due process hearing with the IRS, the rules of Steps 2 and 3 stood still while the collection appeal was pending.  The clock also stopped ticking if you filed an offer in compromise within 240 days of the IRS putting the money you owe on their books.  If you were in a Chapter 13 bankruptcy and now want to file a Chapter 7, the tax discharge timing rules were tolled while you were in the Chapter 13.

Step 5.     Are the taxes you owe from an audit?  In addition to the timing rules of Steps 2 and 3, you have to wait 240 days after the IRS puts the money you owe on its books.  For practical purposes, this usually applies in audit scenarios when there is a later assessment after you have filed your return.          

Step 6.    What kind of taxes do you owe?  If you make it through Steps 1-5 and owe income taxes, you are on the right path.   But if you had a business and owe employment taxes from IRS Form 941, Chapter 7 will only provide you partial relief.  Here’s why:  The employment taxes you deducted from your employees’ paychecks for their social security and medicare cannot be discharged in a Chapter 7 bankruptcy.  However, your  employer contributions to social security and medicare can be discharged in bankruptcy. 

Step 7.    Do you have  any money left over after paying your bills each month?  Chapter 7 bankruptcy is primarily for those that cannot afford to repay their debts – that is, they have no money left over every month after paying reasonable living expenses.  But note this:  Bankruptcy law uses real budgets to arrive a cash flow, not IRS standardized guidelines.  It does not matter that the IRS thinks you have cash flow.  If your living expenses are reasonable and you have nothing left over every month, you should qualify for Chapter 7.    

Step 8.    How much have earned in the six months prior to filing the bankruptcy?  Bankruptcy law has what is known as “means testing.”  Means testing makes a presumption that you do not qualify for Chapter 7 if you made too much money in the six months prior to filing  the case.  But even if you did make too much money, means testing can go from “fail” to “pass” by claiming certain living expenses off your income.  If your income varies, the means testing factor can eliminated by waiting to file after a few slow months.

Step 9.     Do you have any assets with substantial equity?  Chapter 7 is a liquidating bankruptcy.  If you have an asset that could be sold and would result in money to pay your creditors, you could lose that asset in return for the tax discharge.  But this is rare.  Federal and state law provides for what is known as “exemptions” to enable you to keep your property – even valuable assets with equity.  Remember this:  Exemptions shield equity.  Exemptions are why most people keep everything in bankruptcy. 

Example of assets, equity and exemptions:  If you have a car loan, and the amount owed is equal to or greater than what the vehicle is worth, you have no equity -you keep the car.  If there is some equity – meaning it is worth more than you owe, then the federal or state exemption laws could still protect the equity, and you would keep the property.  The same applies to your house.  In Ohio, a house owned by husband and wife would have up to $40,400 of equity protected.  Qualified retirement accounts are not subject to the liquidating powers of a bankruptcy court – you keep the accounts.

Step 10.    Should you consider the benefits of a Chapter 13 if you do not qualify for Chapter 7?  If you do not qualify for a Chapter 7 – maybe too much cash flow - then a Chapter 13 repayment plan could be a better option for you.  Chapter 13 has significant benefits for those with cash flow:  It can stop the accruals of interest and penalties the IRS charges.  At the same, Chapter 13 can lower the amount you have to repay on older income tax debts.  Although loss of assets in Chapter 7 is rare, Chapter 13 also has the added benefit of preventing asset liquidation (it is a repayment plan, not a liquidation, so you keep all of your assets).   Chapter 13 is also a good alternative to an IRS installment agreement.  It can also reorganize and reduce the payment of other debt you may have, like credit cards.

Understanding how to file bankruptcy on the IRS can appear to be overwhelming, but it does not have be with proper planning.  Taking it one step at at time and carefully analyzing the pros and cons is key to a sucessful outcome.

When negotiating a resolution to a tax problem, expect the IRS to ask for verification of your living expenses.  After verification, the IRS will likely match the amount you spend to their tables of allowances.

The IRS wants to know how much you can repay them – and the government relies on their standard expense allowances to help them calculate it.

But there are three expenses that the IRS should allow you under their guidelines with no verification required.

And because verification is rarely necesary for these expenses, the IRS will allow the expenses according to their guidelines - even if you spend less.  This can provide a welcome cushion to your budget in negotiations with IRS over what you can pay.

Here are the three expenses the IRS should allow you without verification:

1.     Food, clothing and household supplies will be allowed by the IRS – without verification – based on how many are in your household.  The IRS is currently allowing $1,371.00 monthly for food and clothing for a family of four. Take a look at the IRS tables to see how you compare here.

2.     Out of pocket medical expenses are allowed in the amount of $60.00 per month, per person in your household.  A family of four should automatically be allowed $240.00 in monthly medical expenses, even if less is spent.  If you are 65 and over, the IRS will allow $144.00 per month -no verification required.  If you spend more, and you can verify it, the IRS should allow it.

3.     Car operating expenses are allowed by the IRS based on the city or region you live in.  For example, if you live in Detroit, the IRS will allow  $588.00 monthly for gas, insurance and maintenance for two cars in a household.  See what the IRS will automatically allow you for driving your car here.

These allowances are used by the IRS in determining how much is paid in installment agreements, the settlement value of an offer in compromise, and whether collecting from you would pose a hardship.  Most every IRS collection case involves navigating the government’s standard expense allowances. As IRS collection cases turn on these guidelines, understanding and maximizing them is essential to sucess.

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